According to the General Data Protection Regulation (GDPR), the personal data controller of a register is obligated to inform the register’s data subjects in a clear manner. This statement fulfils this informing obligation.
1. Personal Data Controller
WIP All Ltd
Business ID: FI28075258
WIP All Ltd
c/o Wuokko, Juustenintie 4 A 26
Contact information in matters related to personal data files:
WIP All Ltd / Anne Wuokko
+358 40 530 2589
2. Data Subjects
The company has in use many 3rd party tools when handling personal data:
- Administer (bookkeeping)
- Palkka.fi (salaries)
- Vero.fi (taxation)
- Fennia, Elo, Ilmarinen (insurances)
- Osuuspankki (bank)
- Microsoft Office 365
- Louhi (email, web hotel, ecommerces)
- WordPress (web site)
- Stripe (payments)
- Google (Analytics, Adwords)
- Mailchimp (email automation)
- mastermind.com (online courses
- digital marketing
3. Purpose of Use of Personal Data
Grounds for keeping the register:
- personal data is being processed based on an existing customer relationship
- personal data is being processed based on consent
Personal data is only being processed for predetermined purposes, which are:
- customer relationship management
- informing about services
4. Personal Data Recorded in the Register
The customer register contains the following information:
- Contact details (name, address, phone number, email address, company, position, picture)
- Contract information: purchased products/services, payment details (credit card, bank account)
5. The Data Subject’s Rights
The data subject has the following rights, and requests for their use should be sent to contact person mentioned in chapter 1.
Right to access data
The data subject may check the data we have recorded.
Right to rectification
The data subject may request the rectification of inaccurate or incomplete personal data.
Right to object
The data subject may object to the processing of personal data if the data subject feels that personal data has been processed unlawfully.
Right to forbid direct marketing
The data subject has the right to forbid the use of personal data for direct marketing.
Right to deletion
The data subject has the right to request the deletion of data if personal data processing is not necessary. We will handle the request for deletion and proceed to either delete the data or state a justified reason for not being able to delete the data.
It should be noted that the controller may have legal or other rights to not delete the requested data. The controller is obligated to preserve accounting materials for the duration (10 years) set out in the Accounting Act (Chapter 2, Section 10). For this reason, materials related to accounting cannot be deleted before that term has expired.
If the processing of personal data is only based on the data subject’s consent and not for instance on a customer relationship or membership, the data subject may withdraw consent.
The data subject may complain of the decision to the Data Protection Supervisor
The data subject has the right to demand us to restrict the processing of controversial data until the matter is solved.
Right to complain
The data subject has the right to complain to the Data Protection Supervisor if the data subject feels that we are violating the effective data protection regulation when processing personal data.
Contact information of the data protection supervisor: www.tietosuoja.fi/en/index/yhteystiedot.html
6. Regular Information Sources
Customer information is regularly obtained from:
- from the customer as the customer relationship is born
- from the customer through an online form
- from the contractor when the contract is made
7. Regular Disclosure of Data
We are disclosing information to different companies for marketing and co-operation purposes. These companies have committed to complying with the requirements of the data protection regulation. The companies are mentioned in chapter 2.
8. Duration of Processing
The data subject may unsubscribe from our marketing list by clicking the link on each of our marketing e-mails.
9. Personal Data Processors
The controller and its employees process personal data. We may also outsource the processing of personal data partly to a third party, in which case we will guarantee with contractual arrangements that personal data is processed in compliance with valid data protection legislation and also otherwise appropriately.
10. Transferring Data Outside the EU
Data is regularly transferred outside the EU or the EEA by 3rd party service providers (chapter 2).
11. Automatic Decision-making and Profiling
We use different tools and cookies to collect data about visitors of wipall.com and other social media channels used by the company. The data is collected for tailored marketing purposes.
19.1.2021 Anne Wuokko, WIP All Ltd